⚠️ Key takeaway: Vacancy volume continues to rise across the portfolio. Current week vacancies increased from 20 to 23 units, while rent loss increased from $26,975 to $30,600. The main issue is not demand — waiting lists remain strong — but delayed unit readiness caused by heavy turns, parts delays, pest work, plumbing, flooring, and specialized repairs.
📊 Portfolio Trend Snapshot
| Week |
Total Vacant Units |
Ready Units |
Not Ready Units |
Ready Rate |
Total Rent Loss |
Avg. Vacancy Age |
| 05/18–05/24 |
16 |
7 |
9 |
43.8% |
$17,295 |
15.6 days |
| 05/25–05/31 |
18 |
7 |
11 |
38.9% |
$23,372.50 |
20.5 days |
| 06/01–06/07 |
20 |
8 |
12 |
40.0% |
$26,975 |
20.8 days |
| 06/08–06/14 |
23 |
8 |
15 |
34.8% |
$30,600 |
20.4 days |
- 📈 Vacancies increased every week: 16 → 18 → 20 → 23.
- 💸 Rent loss increased every week: $17,295 → $23,372.50 → $26,975 → $30,600.
- 🛠️ Not-ready units increased sharply: 9 → 11 → 12 → 15.
- ✅ Ready units stayed flat at 8 from the previous week, but the ready rate declined because total vacancies increased.
- ⏳ Average vacancy age has stabilized around 20 days, but this is partly because newer vacancies are diluting several very old turns.
🏘️ Current Week Status — 06/08 to 06/14
| Property |
Vacant Units |
Ready |
Not Ready |
Rent Loss |
Primary Turnaround Issues |
Efficiency Assessment |
| Brookstone Village |
9 |
3 |
6 |
$16,850 |
Heavy turn, appliance delay, pest treatment, flooring, cabinet repair, damages |
🚨 Highest vacancy count and rent loss. Multiple units have remained vacant for 30+ days. |
| Cedar Ridge Commons |
5 |
2 |
3 |
$6,375 |
Plumbing parts, cleaning/paint, pest follow-up |
⚠️ Turnaround is slowing. Plumbing and parts delays are extending vacancy periods. |
| Harbor Point Apartments |
3 |
1 |
2 |
$1,675 |
Carpet, paint touch-up, cleaning, blinds |
✅ Improved from prior prolonged vacancy; current issues appear more manageable. |
| Maple Crossing Townhomes |
1 |
1 |
0 |
$125 |
No active maintenance blockers listed |
✅ Strongest turnaround position. Unit appears ready with pending application. |
| Willow Creek Senior Villas |
5 |
1 |
4 |
$5,575 |
Accessible bathroom repair, smoke remediation, carpet replacement, final inspection |
⚠️ Specialized repairs are creating prolonged downtime, especially Unit 102. |
🔁 Current Week vs. Previous Week
- 📌 Total vacancies increased by 3 units, from 20 to 23.
- 📌 Not-ready units increased by 3 units, from 12 to 15.
- 📌 Ready units remained flat at 8, meaning maintenance output did not keep pace with new vacancies.
- 📌 Rent loss increased by $3,625, from $26,975 to $30,600.
- 📌 Brookstone Village remains the largest drag, representing over half of current portfolio rent loss.
- 📌 Willow Creek and Cedar Ridge both show recurring repair delays that continued from the previous week into the current week.
⏳ Properties with Prolonged Turnaround Times
🚨 Brookstone Village
- Current vacant units: 9
- Not ready: 6
- Current rent loss: $16,850
- Major aged units:
- Unit 501 — vacant since 04/18 — approximately 57 days — heavy turn/flooring
- Unit 212 — vacant since 05/01 — approximately 44 days — appliance order pending
- Unit 317 — vacant since 05/04 — approximately 41 days
- Unit 608 — vacant since 05/10 — approximately 35 days — paint and pest treatment
- Unit 119 — vacant since 05/12 — approximately 33 days
- Trend: Vacancies increased from 6 → 7 → 8 → 9 over the four-week period.
- Assessment: Maintenance throughput is not keeping pace. Several units have remained in the rent-loss list for the full reporting period.
⚠️ Cedar Ridge Commons
- Current vacant units: 5
- Not ready: 3
- Current rent loss: $6,375
- Major aged units:
- Unit 101 — vacant since 04/30 — approximately 45 days
- Unit 214 — vacant since 05/12 — approximately 33 days — plumbing parts pending
- Trend: Vacancies moved from 4 → 4 → 5 → 5, with not-ready units increasing from 2 to 3.
- Assessment: Plumbing and supply-chain delays are creating avoidable vacancy loss.
⚠️ Willow Creek Senior Villas
- Current vacant units: 5
- Not ready: 4
- Current rent loss: $5,575
- Major aged units:
- Unit 102 — vacant since 04/28 — approximately 47 days — accessible bathroom repair
- Unit 314 — vacant since 05/18 — approximately 27 days — smoke remediation and cleaning
- Unit 118 — vacant since 05/28 — approximately 17 days — carpet replacement
- Trend: Vacancies increased from 3 → 4 → 4 → 5.
- Assessment: Specialized repair work is the main bottleneck. Unit 102 requires immediate escalation.
✅ Positive Movement
- 🏆 Maple Crossing Townhomes: Best current performance. Only 1 vacant unit, and it is marked ready. With 45 people on the waiting list, lease-up should be prioritized immediately.
- ✅ Harbor Point Apartments: Improved from the prior prolonged Unit 307 issue. Current vacancies are fewer and less aged than Brookstone, Cedar, or Willow.
- 📋 Strong demand exists: Portfolio waiting list totals approximately 109 applicants, so vacancy reduction is primarily an operations/turnaround issue rather than a demand issue.
🛠️ Maintenance Efficiency Trends
- 📉 Efficiency is declining at the portfolio level. Vacancies and not-ready counts are both increasing week over week.
- ⏱️ Average vacancy age has plateaued near 20 days, but chronic units remain unresolved, especially at Brookstone and Willow.
- 🚧 Recurring bottlenecks:
- Flooring delays
- Appliance order delays
- Plumbing parts delays
- Pest treatment follow-up
- Smoke remediation
- Accessible bathroom repair
- 📦 Parts and vendor dependency are major contributors to prolonged turns, especially at Brookstone, Cedar Ridge, and Willow Creek.
- 🔄 Move-outs are being added faster than units are being made ready. This is why total vacancies rose each week despite some applications being approved.
🚀 Recommended Actions to Expedite Readiness
- 🚨 Create a 30+ day vacancy escalation list and review it daily until cleared. Priority units should include Brookstone 501, 212, 317, 608, 119; Cedar 101 and 214; Willow 102.
- 📦 Fast-track parts procurement for appliance, plumbing, and flooring delays. Use alternate vendors or local sourcing when standard suppliers delay completion.
- 👷 Deploy temporary or floating maintenance support to Brookstone Village and Willow Creek Senior Villas for the next 1–2 weeks.
- 🧾 Require completion dates for every not-ready unit, especially those listed with vague statuses such as “flooring not complete,” “parts pending,” or “final inspection.”
- 🧹 Bundle low-complexity turns such as cleaning, paint, blinds, and carpet replacement so ready units are not delayed by small tasks.
- 🧰 Separate heavy turns from standard turns so large repairs do not consume all maintenance capacity and delay otherwise quick-ready units.
- 📅 Pre-schedule vendors immediately after move-out notices instead of waiting until the unit is fully vacated.
- ✅ Pair approved applicants with ready units immediately, especially at Maple Crossing, Harbor Point, and Cedar Ridge where waiting lists are strong.
- 🔍 Audit units that appear economically vacant but not listed with active repair notes, such as Brookstone 317/119 and Cedar 101, to determine whether the issue is maintenance, leasing, inspection, or applicant processing.
🎯 Highest Priority Focus Areas
- Brookstone Village: Immediate intervention needed. Highest vacancies, highest rent loss, and multiple 30+ day turns.
- Willow Creek Senior Villas: Escalate specialized repairs, especially accessible bathroom work and smoke remediation.
- Cedar Ridge Commons: Resolve plumbing and parts delays to prevent more units crossing the 30-day threshold.
- Maple Crossing Townhomes: Lease ready unit quickly due to strong waiting list and minimal maintenance blockage.
- Harbor Point Apartments: Maintain current momentum and avoid allowing newer vacancies to age.